If you’re an event or conference organiser, you’re probably already aware of the time pressures and the complexities involved in organising an event. As an event planner, you want to make sure that everything is in place, which isn’t that simple if you’re doing it manually. Particularly for corporate events and business conferences, there are many things to think about when planning an event.
The good news is, there’s lots of event planning software out there that can save you time and help you keep everything organised. Event planning software enables you to automate a lot of the repetitive tasks involved in organising events and streamlines the entire event lifecycle with event management software.
It’s important to bear in mind that it’s not a one size fits all, and each software has its own purpose. Before you commit to a particular software, it’s a good idea to explore and compare a variety of event management options to find the one that best suits your event requirements.
How to choose the best event management software for your event
Before we go into detail about some of the most popular event planning software available, it’s important to be aware of how you go about choosing the one that best suits your event.
Firstly, you need to be clear about what you need from the software, do you need a ticketing system? A web or mobile brochure? Whatever your needs may be it’s important you understand the different strengths of each management software and how they can help you plan your event.
It’s also a good idea to read the reviews of each software to find out about other people’s experiences with them.
Some of the best event planning software
Below is a list of five popular event planning software options that you could find useful when it comes to planning your event.
Eventbrite is a cloud-hosted event management software that covers the many different aspects of running an event. This includes a fully customisable UI and tools for registration, ticketing, crowdfunding, social marketing and online payments.
To help make your life easier, Eventbrite pulls together all the essential features of event management and put them into one place. This software also allows for online registration and ticketing, including group bookings, through customisable event pages.
Another popular event planning software is Cvent. This software is flexible to meet the needs of each individual event organiser and plans are scalable to small and big events. A unique feature of Cvent is that it has a tool which enables event organisers to search for the most cost-effective venue for their event.
Cvent features flexible communication tools that allow you to filter participants into groups, this makes email communications much more targets and efficient. You can even customise the interface to project your branding using Cvent.
This automation enables your team to focus on other aspects of event planning instead of being overwhelmed by repetitive administrative tasks like registration and ticketing. This has the obvious advantage of reduced costs.
Eventzilla is an event planning software which is great for pre and on-site registration and ticketing. Eventzilla enables participants to enter their details online and download e-tickets from your online portal. The features of this software help to reduce any queuing at your event and allows your team to focus on other aspects such as walk-ins, logistics, programme and other aspects of the event.
Eventzilla also features a post-event survey tool which can be used to measure your success rate, this is particularly useful for continuously improving recurring events.
Another popular event planning software is etouches. Etouches is a complete cloud event management solution that handles pre- to post-event processes. It features the essential modules for registration, marketing, logistics and data analysis. Because of its rich features, this particular software is better suited to big events rather than smaller ones.
Other notable features of the software include email marketing, venue marketing, travel and housing management, and task management.
Ploxel is a popular comprehensive event management solution with an emphasis on robust ticket sales processes. Ploxel helps users effectively manage and sell tickets for their events.
The software comes with all the essential functionalities for effortless selling of tickets and payment management, including support for multiple currencies, grouped ticketing, ticket tracking and discount code offers.
As a Ticketmaster venue, we at Winter Gardens Blackpool are able to offer a full ticketing solution and manage all requirements on your behalf. Offering you the security and prestige of working with one of the most internationally recognised and revered ticket providers in the world.
So there you have it, five popular event planning software options that you may find useful when it comes to planning your next event. By using event planning software, you’ll be able to manage everything with ease and benefit from the automation of certain areas, enabling you to focus your time and effort on other areas.