Conference planning support services

As one of the leading conference venues in the north of England, we are very experienced when it comes to event planning and preparation. We offer a range of services that will support you when organising your conference.

Your event will have its own dedicated Events Manager who will offer support and guidance throughout every stage of the planning process. We have a very strong network with our partners, including Visit Blackpool, which we can utilise to ensure your event runs as smoothly and successfully as possible.

Together, we are able to offer a range of events planning services, including organising accommodation, developing support materials, and organising event security.

Site visits and venue tours

We understand that before committing to using the Winter Gardens as your venue partner, you may want to visit the venue in person. This will allow you to get a feel for the atmosphere, as well as how the space may be utilised. If you require a tour of the venue, we are happy to help, and will be able to address any other questions you may have in the process.

Impartial accommodation booking

Our partner, Visit Blackpool, is able to offer a impartial hotel recommendation and booking services. Blackpool has accommodation suitable for all tastes and budgets – perfect for diverse audiences. Visit Blackpool can plan accommodation for all conference delegates, including negotiating rates, tending to individual visitor requests, and room booking.

Preparation of bid documents

We are experienced at planning and developing bid documentation that meets all guidelines and requirements. We can work with you to develop all of the necessary bid documents, including the provision of all vital information, such as timelines, specifications, and pricing guidelines.

Provision of support materials

Certain events will require some added documents and materials to help guarantee they are a success. These can range from simple guides and pamphlets, to itineraries, branding material, and any other asset that adds to the overall experience of your event. We have many creative partners who we recommend and can work with to produce such materials.

Ticketing, sales, and marketing support

We have partners that are experienced in maximising the impact of events, from a consumer and business perspective. We can help with ticketing to ensure that access and entrance to the event is hassle free. On top of this, we can also assist in marketing your event and generating as much interest as possible, on both a national and local scale.

Catering: food, drink, and refreshments

The Winter Gardens is capable of supplying food, drink and refreshments for your conference. We have an award winning onsite restaurant, The Empress Grill, as well as several bars and cafes contained throughout the complex.

Blackpool is also home to a wide selection of quality restaurants. We are happy to make recommendations and bookings, should delegates want to dine out.

Event logistics: transport, security, and staffing

Every event needs a logistics plan in place to run smoothly. The Winter Gardens complex has great transport links and can easily be reached by rail or road. We can assist in organising and planning transport.

We can also assist with sourcing and organising security personnel, as well as any other staff that your event may need. We have a very strong local network and can source personnel and support staff for all situations.

We are committed to making your event unforgettable

We make it our mission to assist with making your event an unforgettable experience. We can provide as much support as is required, from a little, to a lot.

We can help you take an idea from concept, through to execution, ensuring you get all of the help and support you need, exactly when you need it.

Please get in touch if you are interested in hiring one of our venues or if you have any questions. An expert from our events team will handle your request. You can email directly on or call 01253 629 728.

Venue Enquiry

Venue Enquiry - WGB Conference site

Contact Permission

We’d love to keep you updated with the latest events, offers and information from the Winter Gardens Blackpool by email, post and other electronic means. We’ll always treat your personal details with the utmost care and will never sell them to other companies for marketing purposes.

By submitting this enquiry you are not booking the room. A member of our team we arrange to discuss your needs and arrange the perfect venue for your specific needs.